INFO & RATES

Rental Season

Big Lake Youth Camp typically rents facilities to the public mid-September through October and late December through the first weekend in April.   PLEASE NOTE: we do not offer credit card services on our reservation system, so make sure to call our office to pay your deposit with credit card (a 3.25% service fee will be applied). Please email us at rentals@biglake.org if you have any questions.

Buildings & Miscellaneous Fees

Primary Building Fees 
Lodge – $700/night *kitchen facilities, bathrooms and meeting spaces only, no sleeping space or showers available
Headquarters – $600/night  for floors 2 & 3 (sleeps 22) *full kitchen (cooks for 60), sleeping spaces, bathrooms/showers, and meeting space
Hillside – $300/night (sleeps 20)

Additional Building Fees 
Rippling Water Apartments 1 & 2 – $150/night each (sleeps 4)
Rustic A-Frame Cabins – $85/night (sleeps 10) *needs to be rented with a Primary Building as it is not self-contained (no kitchen or bathrooms)
Double-Stacked Cabins – $95/level/night * needst to be rented with Primary Building as it is not self-contained (no kitchen or bathrooms)
New Cabins – $120/night (sleep 14) *needs to be rented with a Primary Building as it is not self-contained (no kitchen or bathrooms)

Misc. Rental Options Fees
Sound system (speakers, tape deck, CD, 3 microphones) – $100/weekend
TV/VCR/DVD player – $25/weekend
Electronic Piano – $25/weekend
Projector – $50/weekend
Cross Country Skis – $15/set per day
Snowshoes – $3/hour, $15/day
Inner tubes – $5/tube per day
*We reserve the right to remove equipment rental options for groups if BLYC staff onsite deems it a danger to others OR to the BLYC equipment itself.

Transportation Info and Fees

From December through April, Big Lake Youth Camp provides transportation in and out of camp for rental groups. The fees and options for transportation are as follows:

• NEW: one-way tracked vehicle transport: $12 per person
• Round-trip tracked vehicle transport: $24 per person
• Special request: one-way Sno-cat/tube ride: $16 per person, 20 rider minimum, $320 minimum cost
• Round-trip Sno-cat/tube ride: $32 per person, 20 rider minimum, $640 minimum cost
• One-way individual transport: $19 per person
• Round-trip individual transport: $38 per person

To schedule your group’s transportation into camp, please contact our guest relations coordinator at rentals@biglake.org or (503) 850-3583 if you haven’t heard from her already within 2 weeks of your stay with us.

Please note, Big Lake Youth camp operates under a special use permit with the Forest Service which requires all vehicles to park at Ray Benson Sno-park. As such, we strongly encourage all our guests to park at Ray Benson and wait for Big Lake vehicle transportation. Please do not drive in to Big Lake Youth Camp anytime during the winter months (even if the road is clear of snow). The road beyond the snow park is closed to public traffic and violators may be fined.

In certain snow conditions, Sno-cat transport may not be an option due to safety concerns. If this situation arises, Big Lake will transport the group with the best mode of transportation available for the conditions. The transportation fees do not change if conditions dictate other modes of transportation besides the Sno-Cat.

Reservation Requirements/Payment and Deposit

To confirm your reservation with Big Lake Youth Camp, a deposit equal to one night’s stay,  and your signed contract must be returned to the Gladstone office (please do not send payments to our camp address). You can include a check with your returned contract or call our Gladstone office at (503) 850-3583 to pay with a credit card over the phone (a service fee will apply). PLEASE NOTE: we do not offer credit card services on our reservation system. Call our office to pay with credit card (a service fee will apply). Following your stay at Big Lake you will be issued a final itemized invoice. Final payment is due within 30 days to our Gladstone office. Acceptable forms of payment include cash, check, Visa, or MasterCard (a service fee will apply). Pro-rating building costs is not possible unless prior arrangements have been made.

Rentals for holiday weekends: if your desired dates are for one of our prime holiday weekends (Martin Luther King Jr. Day or President’s Day), you are required to rent for a minimum of 3 nights.

Food Service

BLYC does not provide food service, all food and preparation is provided by the group. The lodge (cooks for 200 people), headquarters (cooks for 50), and hillside (cooks for 30) all have kitchens. Hilltop (cooks for 6) and the rippling waters apartments (cooks for 4) both have kitchenettes.

General Requirements

1. Your group must have a Certificate of Insurance for $1,000,000 sent to Big Lake Youth Camp by their insurance company. The certificate must name your group as the insured with “Oregon Conference of Seventh-day Adventists and affiliate entities” named as the additional insured (unless you are an Oregon Conference Church group).
2. Your group must provide an Oregon licensed doctor and/or nurse or paramedic for the full duration of your stay at camp and send proof of their credentials before arriving.
3. If using the lake during our Fall season, certified lifeguards must be present. Your group must provide its own lifeguards. All rental groups must follow all Big Lake Youth Camp aquatic policies.
4. Your group will be expected to pay for any damages to the property and equipment beyond normal wear and tear, including graffiti. There is a $100 minimum charge for each incident of graffiti. Damage charges include labor and materials.
5. Your group must leave the property, including cabins and rental buildings, in a clean condition. To accommodate this request, you are responsible for appointing a point person to oversee that each item on the cleaning checklist has been completed. If this checklist has not been completed by the time your group departs, your group will be charged a $350 cleaning fee for each occurrence.
6. None of the following are permitted on the property: pets, alcoholic beverages, illegal drugs, firearms, dangerous knives, fireworks or explosives.
7. Smoking is not permitted in camp.
8. Your group must adhere to the guidelines Big Lake Youth Camp has stated above, posted on the grounds, or posted in published material.
9. Big Lake Youth Camp is not responsible for personal property damages or car theft/vandalism.

Cancellation Policy

Written notice (mail or email) to the Big Lake office will be required to cancel an event.
60 days+ notice/full refund of deposit
30-59 days notice/50% refund of deposit
Less than 30 days notice/no refund of deposit

Because of the remote location we operate in, we reserve the right to cancel your reservation at any time if we feel the safety of camp, our equipment, or our staff might be in jeopardy. If a cancellation is necessary we will make every effort to reschedule your group.